Change the display name that e-mail recipients see

— There are many different types of email accounts you can add to Outlook, including Microsoft 365, Gmail, Yahoo, iCloud, and Exchange accounts.

Add a new account quickly

Most email accounts, including Microsoft 365, Exchange server accounts, Outlook.com, Hotmail.com, Live.com and Google accounts can be set up in a few quick steps.

  1. Select Outlook > Preferences > Account.
  2. Click the plus (+) sign > New Account.
  3. Type your email address > Continue.

4. Type your password > Add Account. (Your screen might look different from this one depending on the account you’re adding.)

5. If adding a Yahoo, or other IMAP or POP account, you might be taken to those sites and asked to allow Outlook to access your mail, contacts, and calendars. Click Allow to continue.

6. If you are adding Gmail, you will get a prompt within Outlook to sign-in to your Google account. This is for users who are on Build 16.15.18070902 and higher.

7. Select Done to start using Outlook 2016 for Mac.

Tips 'n tricks

Delete e-mails from the server if you chose a POP configuration. Make sure your online mailbox has not become full, by deleting deleted e-mails there too. Follow these extra steps for this. This is done automatically with an IMAP configuration. Delete e-mails from the server in Apple Mail (POP only)